ACPT Pre-evidence Collection Activities Underpinning Knowledge and Programme Preparation

The following activities must be completed before attempting your evidence collection

 Please Note: If you have completed any of the following in the last 2 years you may re-use your evidence for this programme. You may want to re-read the content to refresh your understanding before uploading it to your e-portfolio. 

Guidance on how to complete a planned learning form and peer discussion form can be found on the GPhC Website

 Please Note: Trainees should not commence their evidence collection until they have completed all their pre-evidence collection activities and the content has been uploaded to the e-portfolio and countersigned by the Educational Supervisor.

Defining your Scope of Practice and Learning Agreement

Scope of Practice

It is recognised that the practice of a pharmacy technician role in final accuracy checking will vary across organisations; therefore it is important that Educational Supervisors ensure that the prescription types and specialities to be checked are agreed with the trainee and reflect both the scope of practice and the training of each individual.

Each trainee must therefore provide an agreed job description and person specification that defines their scope of practice within their portfolio of evidence. This will ensure that training providers and Educational Supervisors can verify that the training needs of that practice are met. 

A copy of your job description and person specification should be scanned, saved and uploaded into  your e-portfolio.

Learning Agreement

It is an entry requirement of the training programme that each trainee, along with their Educational Supervisor and Chief Pharmacist, agrees to the conditions outlined in the Accuracy Checking Pharmacy Technician Programme Learning Agreement. The learning agreement is essential in ensuring that each stakeholder understands their role within the training programme and have considered the training needs of the trainee. The learning agreement also provides a declaration that each stakeholder’s commitment to the trainee’s training will be upheld.

A copy of your signed Learning Agreement should be scanned, saved and uploaded into Unit 1 of the e-portfolio.

Upload your certificate to your e-portfolio.

All trainees must complete the PWDS Dispensing Accuracy Assessment prior to entry to the PWDS Accuracy Checking Pharmacy Technician (ACPT) Programme. PWDS have designed this assessment to measure the individual’s accuracy when dispensing to ensure they have the skills required for a checking role. All grades of staff may use this assessment as a training tool for their own development. 

Hear you can find the the Dispensing Accuracy Assessment documentation. 

To complete the assessment the individual is required to accurately dispense a minimum of 200 items with no errors. The Dispensing Accuracy Assessment must have been completed within the preceding 2 years to be considered current.

Please note: Trainees will not be able to commence evidence collection unless they have completed the Dispensing Accuracy Assessment and a copy of their certificate is uploaded to their e-portfolio.

Reading and self-directed learning

The standards apply to all pharmacists and pharmacy technicians in Great Britain. There are nine standards that every pharmacy professional is responsible for meeting.

The Standards for Pharmacy Professionals describe how safe and effective care is delivered. They are a statement of what people expect from pharmacy professionals, and also reflect what pharmacy professionals have expressed that they expect of themselves and their colleagues.

Read the standards and complete and upload a CPD Planned Learning Form to your e-portfolio. 

As part of your reflection you should also be thinking about;

  • Who are the GPhC?
  • What is their purpose?
  • What does your registration with them mean?

You may wish to submit this entry as one of your CPD records for revalidation. 

Learning note: You may want to download the GPhC app to your smartphone or tablet for reference:

It is essential that policies and procedures are in place for this role, to ensure that the trainees involved have clear guidelines regarding: 

  • Role and duties to be performed
  • Professional and local boundaries
  • Local practice requirements

Initially the Dispensary Manager and Educational Supervisor should identify all the procedures relevant to the trainee.

It is important that there is evidence provided to show that the trainee understands the relevant policies and procedures.

The trainee must demonstrate their understanding to the Educational Supervisor prior to attendance at induction.

In order to do this the trainee must:

  • Collect and read all relevant procedures

And

  • Provide written answers to a minimum of three questions for each procedure, demonstrating that they know how to interpret and apply local policies and procedures to different scenarios. (A copy of the questions asked and the answers must be included in the e-portfolio)

If the trainee fails to answer any of the questions correctly or satisfactorily, the Educational Supervisor should provide feedback on why the answers are insufficient or incorrect and should return the answers to the trainee for correction.

Download Publication

These professional standards describe good practice and good systems of care for reporting, learning, sharing, taking action and review as part of a patient safety culture.

You are then required to reflect on the aspects of this documents that will be specifically relevant to your ACPT role, complete and upload a CPD Planned Learning Form to your e-portfolio (you may also wish to submit this entry as one of your CPD records for revalidation).

Discuss how you can start to develop you own checking process and the skills needed to undertake the role

Reflect on what you have learned from this discussion. How might this help you develop your own practice as an ACPT? Complete a Peer Discussion Form and upload it to your e-portfolio.

Design your checking process – thinking about the discussion above, use the paperwork to start to design your own checking process. Think about the steps that you will include in your process and which order you will check each step.

Practice using your process before you start to collect your checking evidence, discuss with your educational supervisor or another ACPT if you have missed any steps. You may find it useful to print a copy and keep it with you while you complete some practice numbers and when you start your evidence collection.

Remember it is your process so you can amend it as much as you like until you are happy with it.

Please note: You may wish to use the above as your peer discussion for your GPhC revalidation. If so please follow the guidance issued by the GPhC. See below:

Peer discussion – guidance for pharmacy professionals

Professional discussion – guidance for peers 

Identify the Medication Safety Officer in your Trust or organisation. Discuss with them the different methods of root cause analysis (RCA) used to investigate errors.

Complete a RCA for an error you were involved with or a recent error that was recorded in your department.

Upload your RCA including any learning or change in practice that was identified as part of the RCA to your e-portfolio.

E-learning and online activities

This session will cover:

  • Overview of the course
  • Evidence collection
  • What is a check?
  • Meetings with Educational Supervisor
  • Tests/interviews
  • Portfolio paperwork

Discuss the presentation with your educational supervisor and your dispensary manager as part of your learning plan. 

See your registration email for link.

This session will provide you with information on:

  • Legal and regulatory frameworks
  • Responsibility & accountability relating to accuracy checking
  • Negligence
  • Liability – criminal/professional

Discuss the presentation with your educational supervisor and your dispensary manager as part of your learning plan.

See your registration email for link.

This session will cover:

  • Human factors
  • Identifying common errors
  • Consequences of errors
  • Your error
  • Reflection

Discuss the presentation with your educational supervisor and your dispensary manager as part of your learning plan.

See your registration email for link.

This session will cover:

  • Methods of communication
  • Informing colleagues of errors made
  • Risks of failing to communicate effectively

Discuss the presentation with your Educational Supervisor and your Dispensary Manager as part of your Learning Plan.

See your registration email for link.

Complete the CPPE – Dispensary based calculations for pharmacy technicians training package e-learning and pass the CPPE e-assessment – upload the assessment results page/assessment certificate to your e-portfolio.

The CPPE Dispensary Based Calculations package has been developed to support pharmacy technicians with dispensary-based calculations to ensure accuracy and safety when preparing, dispensing and checking prescriptions for patients.

CPPE Professionalism and professional judgement for pharmacy technicians package 

This e-learning from CPPE has been developed to support pharmacy technicians to further their understanding of professionalism, apply professional judgement in different situations and develop knowledge to improve patient care, experiences and outcomes.

Next, complete the package and upload a CPD Planned Learning Form to your e-portfolio (you may also wish to submit this entry as one of your CPD records for revalidation).

Learning Plan

This is your opportunity to discuss the training you are about to undertake with your Educational Supervisor and Dispensary Manager. Raise any concerns or worries you may have and document a formal plan of how your training will move forward. 

This is also the opportunity to clarify what prescription types and specialties you will be checking and when your checking activity will take place. 

Use the ACPT Learning Plan to guide and record your discussion and planning.